Planning

By Jagtaar CSE

Planning

Planning in organizations and public policy is both the organizational process of creating and maintaining a plan; and the psychological process of thinking about the activities required to create a desired goal on some scale. As such, it is a fundamental property of intelligent behavior. This thought process is essential to the creation and refinement of a plan, or integration of it with other plans, that is, it combines forecasting of developments with the preparation of scenarios of how to react to them. An important, albeit often ignored aspect of planning, is the relationship it holds with forecasting. Forecasting can be described as predicting what the future will look like, whereas planning predicts what the future should look like.

The term is also used for describing the formal procedures used in such an endeavor, such as the creation of documents, diagrams, or meetings to discuss the important issues to be addressed, the objectives to be met, and the strategy to be followed. Beyond this, planning has a different meaning depending on the political or economic context in which it is used.

Two attitudes to planning need to be held in tension: on the one hand we need to be prepared for what may lie ahead, which may mean contingencies and flexible processes. On the other hand, our future is shaped by consequences of our own planning and actions.

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  What should a plan be?

A plan should be a realistic view of the expectations. Depending upon the activities, a plan can be long range, intermediate range or short range. It is the framework within which it must operate. For management seeking external support, the plan is the most important document and key to growth. Preparation of a comprehensive plan will not guarantee success, but lack of a sound plan will almost certainly ensure failure.

Planning - a result-oriented process - can be summarized in 3 easy steps:

1. choosing a destination, 2. evaluating alternative routes, and 3. deciding the specific course of your plan.[2]

 Purpose of a plan

Just as no two organizations are alike, neither are their plans. It is therefore important to prepare a plan keeping in view the necessities of the enterprise. A plan is an important aspect of business. It serves the following three critical functions:

•           Helps management to clarify, focus, and research their business's or project's development and prospects.

•           Provides a considered and logical framework within which a business can develop and pursue business strategies over the next three to five years.

•           Offers a benchmark against which actual performance can be measured and reviewed.

 Importance of the planning process

A plan can play a vital role in helping to avoid mistakes or recognize hidden opportunities. Preparing a satisfactory plan of the organization is essential. The planning know the business and that they have thought through its development in terms of products, management, finances, and most importantly, markets and competition.

Planning helps in forecasting the future, makes the future visible to some extent. It bridges between where we are and where we want to go. Planning is looking ahead.

 Types of plans or planning

•           Architectural planning

•           Business plan

•           Comprehensive planning

•           Contingency planning

•           Economic planning

•           Enterprise architecture planning

•           Environmental planning

•           Event planning and production

•           Family planning

•           Financial planning

•           Land use planning

•           Life planning

•           Marketing plan

•           Network resource planning

•           Operational planning

•           Strategic planning

•           Succession planning

•           Urban planning

Objectives and policies

 The objectives

The objectives are general parts of the planning process. They are the end-results towards which all business activities are directed. They are needed in every aspect where performance and result directly and vitally affect the survival and success of the firm. In other words, the objective of the firm justifies its existence.

Newman and Summer stated that "For managerial purposes, it is useful to think of objectives as the results we want to achieve. Objective covers firm's long-range plans specific departmental goals and short-term individual assignment also".

The policies

Policies are specific guidelines and constraints for managerial thinking on decision-making and action. Policies provide the framework within which decision-makers are expected to operate while making organizational decisions. They are the basic guides to be consistent in decision-making.

Planning basics

Essentials of planning

Planning is not done off hand. It is prepared after careful and extensive research. For a comprehensive business plan, management has to: Clearly define the target/goal in writing. It should be set by a person having authority. The goal should be realistic, specific, acceptable to the organization, and easily measurable. Identify all the main issues which need to be addressed. Review past performance. Decide budgetary requirement. Focus on matters of strategic importance. What are requirements and how will they be met? What will be the likely length of the plan and its structure? Identify shortcomings in the concept and gaps. Strategies for implementation. Review periodically. Define strategies and activities.

 Applications

 In organizations

Planning is also a management process, concerned with defining goals for future organizational performance and deciding on the tasks and resources to be used in order to attain those goals. To meet the goals, managers may develop plans such as a business plan or a marketing plan. Planning always has a purpose. The purpose may be achievement of certain goals or targets. The planning helps to achieve these goals or target by using the available time and resources. To minimize the timing and resources also require proper planning. The concept of planning is to identify what the organization wants to do by using the four questions which are "where are we today in terms of our business or strategy planning? Where are we going? Where do we want to go? How are we going to get there

In public policy

Planning refers to the practice and the profession associated with the idea of planning an idea yourself (land use planning, urban planning or spatial planning). In many countries, the operation of a town and country planning system is often referred to as "planning" and the professionals which operate the system are known as "planners".

It is a conscious as well as sub-conscious activity. It is "an anticipatory decision making process" that helps in coping with complexities. It is deciding future course of action from amongst alternatives. It is a process that involves making and evaluating each set of interrelated decisions. It is selection of missions, objectives and "translation of knowledge into action." A planned performance brings better results compared to an unplanned one. A manager's job is planning, monitoring and controlling. Planning and goal setting are important traits of an organization. It is done at all levels of the organization. Planning includes the plan, the thought process, action, and implementation.Planning gives more power over the future. Planning is deciding in advance what to do, how to do it, when to do it, and who should do it. This bridges the gap from where the organization is to where it wants to be. The planning function involves establishing goals and arranging them in logical order.

The dark side of planning

The "dark side of planning" is a term used by planning scholars to distinguish actual planning from ideal planning. The term was coined by Oxford professor Bent Flyvbjerg (1996: 383) based on research of how political power influences rationality in planning (Flyvbjerg 1991, 1998). Flyvbjerg defined the dark side of planning as the real rationalities that planners employ in planning practice, as opposed to the ideal rationalities of the benevolent planners that often inhabit planning textbooks. Yiftachel (1995) similarly talked about a "dark side of modernism" in his studies of how planning is used for control and oppression of minorities. Taken together, and independently of each other, these works introduced the "dark side" as a concept and an empirical phenomenon in planning theory and planning research. Later works have further developed the concept in efforts to better understand what actual planners do when they plan (Allmendinger and Gunder 2005; Flyvbjerg and Richardson 2002; Gunder 2003; Pløger 2001; Roy 2008; Tang 2000; Yiftachel 1998, 2006).

Flyvbjerg's definition of the dark side of planning draws and expands upon Ludwig von Rochau's distinction between politics and Realpolitik (real, practical politics), made famous by Otto von Bismarck and signaling the advent of modern political science. Flyvbjerg (1996) argues that distinguishing between rationality and real rationality is as important for the understanding of planning as distinguishing between politics and Realpolitik is for the understanding of politics. The real rationalities of planners are called "dark" because it turns out that what planners do in actual practice often does not stand the light of day, i.e., actual planning practice often violates generally accepted norms of democracy, efficiency, and equity and thus of planning ethics.